Thought Leadership Presentation Skills: Compressing Pictures to Reduce File Size in Microsoft PowerPoint and Word

In my work with executives, attorneys and others, I am called upon to act as a coach and help clients reach deeper, expand their vision of their own professional value and capacity and increase their emotional intelligence, versatility, resilience and other key qualities.

I also act as a technical advisor, so to speak, by sharing pro tips that save time (sometimes many hours of time), reduce stress and demonstrate proficiencies that put my clients ahead of the pack. On a recent webinar, I mentioned one of these tips to colleagues in the National Résumé Writers Association, and I have been asked to share it more widely.

So here it is.

If your thought leadership includes public speaking and PowerPoint® presentations, as many of ours does, you may have stumbled upon the common problem of large file sizes that are blocked by corporate and other email addresses.

I ran into this problem myself for a presentation I gave to a group at Wells Fargo, and I am embarrassed to admit that we spent days trying to find creative ways for me to send a large file to them. (They loved the first two slides I sent and were eager for the full presentation.) We tried home emails, SlideShare and other means. I ended up creating an abridged version, but it was still to large (over 20MB), so I had to abridge it even further.

Hours of work to create a visually compelling presentation went down the drain.

We all have had times like these in our professional lives, and we can feel at our wits end. Unfortunately, too often they arise exactly when we are very busy working on other important projects, and we end up not with an optimum solution but a hasty compromise that leaves us feeling stressed and out of sorts. Not the best look when you are the presenter, of course!

I resolved to solve this problem for myself and am sharing it here to give you the benefit of my mistakes. The solution is embarrassingly simple, in fact, and I reduced my file size by more than 20x without creating an appreciable reduction in picture quality.

Click on the video below to learn more.

[Note: I do realize there are enterprise solutions to solve this and other common business and technical problems, but I am often of the view that less is more. How many such solutions can a small business entertain, afford and maintain, let alone an individual? In this case, you don’t need a special service or subscription, as no coding or fancy skills are needed to achieve the result of a smaller file. You just need to know the the trick!]


Anne Marie Segal is an executive coach, resume writer and author of two well-received books on interviewing and career development. She served as a corporate attorney for 15 years before launching her coaching practice, including roles at White & Case LLP and a hedge and private equity fund manager. Anne Marie is based in Stamford, CT and serves an international clientele. Her online learning platform is accessible here.

Video copyright 2019 Anne Marie Segal. All rights reserved.

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